�־�� - Vetting - Process

What does it mean when a vetting request is ‘Under Review’?

akpy35 — Mon, 07 Sep 2020 05:35:58 +0000

When readily available �־�� held information is insufficient to make a decision on whether it is relevant to the role the applicant is being vetted for, or sufficiently substantiated to justify release to the requesting agency the application will be put ‘Under Review’. This may occur for a number of reasons, for example; it relates to historic information that needs to be corroborated by requesting and reviewing an investigation file, escalating the vetting request through an internal review process because of the sensitivity of the content or a current investigation that the applicant is unaware of and should not be alerted to. Alternately it may be that the detail available is ambiguous and turns out not to be relevant in any way to the applicant or the role they are seeking, so should not be considered in any way for vetting purposes, e.g. allegation of an offence that was proven to be malicious.

The risk of not seeking and appropriately reviewing further detail is that there may be a failure to disclose information that should be released, which puts a child or vulnerable person at risk, or, conversely, that incorrect information about an applicant is prematurely released which breaches their privacy and damages their chance of being engaged by the agency. Therefore, where a vetting result is held back because of this process it should not be taken as negative reflection on an applicant while the review process is being completed. This process may take longer than the service level agreement and cannot be responded to in any detail.

Audience:

General public

Can I ask for my vet to be prioritised?

akpy35 — Mon, 07 Sep 2020 05:34:40 +0000

It is not possible for vetting applications to be prioritised. We complete most applications within 20 working days.

Audience:

General public

What forms of identity are acceptable as proof of identity?

akpy35 — Mon, 07 Sep 2020 05:33:47 +0000

The �־�� Vetting Service require the agency to check all details provided for an applicant against at least two forms of identity documents. At least one form must be photographic ID (e.g. Passport, Firearms Licence).

For further details, including a list of acceptable identity documents, please refer to the Consent Form User Guide.

Audience:

General public

How long do agencies keep the signed Request and Consent forms for?

akpy35 — Mon, 07 Sep 2020 05:32:09 +0000

Please keep the form until its intended purpose has been completed, i.e. vetting process, employment decision, internal or external audit, as we may request a scanned copy of this form as part of the vetting process. You may keep a Request and Consent form in secure storage for a period no longer than twelve months, unless a longer retention period is required under legislation.

Audience:

General public

Does the applicant have to sign the Request and Consent form?

akpy35 — Mon, 07 Sep 2020 05:30:16 +0000

Yes, the Request and Consent form must be signed physically or electronically.

Audience:

General public

What role should I list on the Request and Consent form, and submit into the vetting system?

akpy35 — Mon, 07 Sep 2020 05:29:06 +0000

The role that best describes the duties of the person being vetted. For more information refer to the Consent Form User Guide.

Audience:

General public

What is the minimum age a person can be vetted?

akpy35 — Mon, 07 Sep 2020 05:15:35 +0000

The �־�� Vetting Service will only accept vetting requests for individuals aged ten years and older.

Audience:

General public

How often should I vet my staff?

akpy35 — Mon, 07 Sep 2020 05:14:52 +0000

Police do not determine the interval for re-vetting – it is up to the approved agency to determine this based on their own policy and relevant legislation.

Audience:

General public

What is the batch and reference field?

akpy35 — Mon, 07 Sep 2020 05:08:58 +0000

This is for your internal office use. Please refer to the Vetting User Guide.

Audience:

General public

My colleague is getting all the email notifications, how can I get them as well?

akpy35 — Mon, 07 Sep 2020 05:05:33 +0000

We require one primary contact email address, however, you can apply to receive all email notifications as well. To do this please contact queryme@police.govt.nz. It is not possible to only receive notifications for the requests that you submitted yourself.

Audience:

General public

�־����� - Vetting - Process

What does it mean when a vetting request is ‘Under Review’?

Can I ask for my vet to be prioritised?

What forms of identity are acceptable as proof of identity?

How long do agencies keep the signed Request and Consent forms for?

Does the applicant have to sign the Request and Consent form?

What role should I list on the Request and Consent form, and submit into the vetting system?

What is the minimum age a person can be vetted?

How often should I vet my staff?

What is the batch and reference field?

My colleague is getting all the email notifications, how can I get them as well?

�־�� - Vetting - Process